ET_planning_Feb2013_agendaOrg

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Ethiopia project planning meeting

13-14 February 2013
ILRI Ethiopia InfoCentre, Addis Ababa
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Agenda for organizers


Timing
 Session
08.30
 Registration
09.00
 Welcome and introduction
09.30
 Icebreaker
10.00
 Implementation plan
10.30
 Coffee break
11.00
 Presentation of research components:
  • Household systems analysis and characterisation (15')
  • Community level issues and interventions (15')
  • Markets, value chains and stakeholder platforms (15')
11.45
 Bus-stop comments, Q&As about research components
12.45
 Plenary feedback on the comments and Q&A
13.00
 Lunch
14.00
 Group work: Detailed action planning across research component groups
  • Including intermediary feedback session for cross-group agents
15.30
 Coffee break
16.00
 Group work continued
17.00
 Review of the day, notices and close
Day 2
09.00
 Plenary feedback on group work
10.30
 Coffee break
11.00
 Group work, continued
12.30
 Lunch
13.30
 Finalizing group work
14.00
 Presentation of work plans per group
15.30
 Coffee break
16.00
 (optional) Open session / parking lot (pending issues) or directly:
Next steps, final reflections and close
Day 1
  • Icebreaker: Geo mapping in Ethiopia (base and work) - interviewing about who they know and who they don't know.
  • Implementation plan: Short presentation and brief Q&A session
  • Presentation of research components: 3 presentations of 15' one after another (needs to be timed and presentation made available before time - give instructions to stick to the 15')
  • Bus stop comments / Q&A: the 3 presenters split themselves across the room and briefly present their RC again and accommodate comments, Q&As from other groups. After 20' the groups rotate (presenters stay) and hear the short presentation + feedback from previous group(s) and one more time to have all groups contribute everywhere.
  • Plenary feedback: The 3 presenters introduce the feedback they received on their RC (they must have documented it during the bust stop session)
  • Group work: Short presentation about the planning template (PPT) that Peter T will have prepared (including detailed activities, who does what by when), splitting the groups mentioning that some are 'butterflies' who can move to other groups to find out how they're developing and ensure linkages across groups.
  • Intermediary feedback: The butterflies gather and discuss state of development, what's developing well and where there are concerns - they discuss where they need to improve integration among themselves and can agree where they will sit in the next phase of group work (either go back to the group where they started or work in another group) - they have to feed back comments from this discussion to their original group first though.

Day 2
  • Plenary feedback on group work: Each group has one (or 2) person(s) introduce the work until the point it's developed, to gather initial feedback. Presentation should not exceed 10' for each group and others can comment/question for 20'. Special requests for support in the next phase can be formulated, to ensure that specific butterflies contribute where they are needed (especially for groups that might be lagging behind or not be on the right track).
  • Group work continued: Feedback from the previous session needs to be integrated and further details about who does what by when should be added to the template.
  • Finalizing group work: Final time to polish short presentation.
  • Presentation of work plans per group: Each group gets 15' to present and 15' for Q&A.
  • Open session: If need be, we can have a parking lot session to self-organize discussion around topics that require work and haven't been addressed previously. Including budget.
  • Closing etc.: Peter to summarize next steps from the work and Ewen to invite participants to share their feedback and impressions using the geomapping of the first day. Possibility to share key message with other groups.